When planning your wedding ceremony, consider having wedding videography to capture the special moments. A contract will help you know the terms of service between you and the videographer. Each wedding is unique, thus the need to customize one for your special day.
Common Information Found in a Wedding Videography Contract
Time, Date, and the Venue of the Wedding
The event’s date, where, and what time the wedding will take place should be in the contract. Include the exact duration of the ceremony. Confirm the details early enough to avoid any confusion. In case of any changes, communicate with the videographer.
Scope of Work and Responsibilities
Agree and write details of what you expect the videographer to do. Include any special moments and people you would like captured.
Equipment Type and Quality
Confirm the type and quality of equipment the videographer will use. This will help determine the types of videos you can expect from your wedding. It will also show whether videos will be continuous or a series of clips.
Cancellations, Refunds, and Delays
This section should discuss what should happen if either party postpones their engagement. Also, make sure there’s information about a rescheduling fee for the client or a replacement videographer in case something happens.
If the wedding is canceled or the videographer can’t make it for some reason, you’ll want to have a refund policy in place. This will help you have the funds to hire another videographer if needed.
Cost Fees and Terms of Payment
Most wedding videography providers offer a variety of packages. They can also tailor their services to your needs. The fee depends on the scope of work and any extra services.
The contract should state how much of the deposit you must pay and when to settle the balance. If possible, have the costs itemized. While you may want to stick to the agreed timing, delays can happen. Factor in overtime and how much it would cost.
Agree on who pays if there are other costs, such as access fees, parking, and permits.
Without an agreement, the videographer owns the copyright to their filming work. It would allow them to make copies of your videos, use them as they wish, or sue you if you share without asking first.
The copyright clause clarifies the rights of both parties. It should state who owns the rights to the videos and the conditions for sharing them.
Liability and Indemnity Issues
An indemnity clause will guide you in case of loss, damage, or a breach of contract. It will also help in case of a third-party claim.
Use this section to write what you might have left out in the others. Here are some clauses to include in this provision:
- Laws and jurisdiction: Specify what rules apply to your contract and which courts have jurisdiction over any disputes.
- Entire Agreement: This clause exempts any other agreement and discussion not written.
- Waiver: If either party applies no part of the contract, it does not waive their responsibilities.
Protect Your Memories with a Comprehensive Wedding Videography Contract
To prevent any conflict, the terms of your contract must be clear and written as agreed. Define the expectations, duties, and responsibilities to ensure everyone involved understands them. The contract should be an agreement that meets your specific needs and protects both parties.