An office relocation causes a lot of disruption to your business, so executing it as quickly and smoothly as possible is crucial. Getting the business up and running again as soon as possible after the move will help you minimize any financial losses.
But moving to a new office is no easy feat and there is a long list of things to organize. Good planning is the key to a successful office move. If you are planning an office relocation London, follow these steps to create a detailed plan to ensure it all goes to plan.
Choose a Move Coordinator and Planning Team
Every good plan needs a leader to orchestrate things and it’s down to you to choose a move coordinator. In some cases, you might decide that you are the best person for the job but you should be realistic and consider whether somebody else might be better suited to the job. Pick somebody with good organizational skills to manage things like creating an inventory, packing everything up, and assigning tasks to everybody.
Once you have your move coordinator, you need to pick a small planning team. These are the people that will, under the direction of the coordinator, organize all of the details in the days and weeks leading up to moving day.
Organize The Moving Company
Next, you will need a moving company to handle the practical logistics for you. Picking the right moving company for an office relocation London is vital because the level of service differs a lot. There are many specific challenges associated with office moving, so pick a company that has experience with commercial moving.
After you have found a moving company, your planning team needs to liaise with them and arrange times, etc.
Determine Your Schedule
Before the move, you need to pin down all of the key dates and determine your schedule. Find out when your lease ends at the current office and when the new one starts. Decide on a preferred date for the move and discuss with the moving company to see what their availability is on that day. Finally, draw up a schedule for setting up the new office so you can work out exactly when the business will be up and running again.
Estimate and Manage Your Budget
Careful budgeting is essential during an office relocation to London because costs can soon spiral out of control. Before you begin the process, you need to estimate the budget as best you can. Some costs, like the cost of the moving company, will be easier because you have a direct quote, but some things will need to be estimated. Review your budget periodically to account for any changes to the costs so you don’t get any surprises later on. This will allow you to make adjustments during the moving process to make sure that you stay within budget.
Follow these steps to create a comprehensive plan for the move and everything should run smoothly.