Everyone loves a successful event, but not everyone has the time patience and creativity to create one. Settling on a single decision can be quite challenging. In most cases, one does not have a clear picture of what they want, but rather have a vague idea, therefore, they need an event planner to actualize their idea. However, one should have an idea, a budget and clear objectives within which the planner should work with.
Event planners do all the heavy lifting through site selection and negotiation, guest registrars, event communication, third party coordination, food and catering services, theming, décor and style emergency response planning, vendor selection and negotiation and onsite management.
However, you can’t expect a great success story from all event planning services. You should know how to go for the ideal choice that handles everything in-house, or according to your preference. Some planners prefer running with smaller teams for more efficiency. Others work with big contractors on a project basis. Whichever the case, go for a service that has built trusted relationships over time. You would easily know who you’re trusting with your event planning matters.
In light of this, what are the key factors to consider when choosing an event planning service to assist you?
The Working Experience is Key
You should make sure you find out how long the company have been doing business. In most cases companies that have been in existence for a long time offer better services than start-up companies. Prior research should be done to establish how many other clients the company has served. One can search from the company’s project mapping service to check similar projects in line with your expectations.
What are the Specifications?
Looking for different event planners can be quite tedious. Therefore, a company should accommodate a series of services, e.g. designing, marketing, creative writing, live stream services and availing of staff. The company should also work in a coordinative manner with their client and offer advice on critical issues like
The Significance of Digital Presence
An online audit should be done by checking their website and blogs. A company with social media presence offers the chance to reach out through newsletters or free advertisement downloads. A good software should have a ticketing platform integrated with their social media to increase the event attendance.
Flexibility of the Service
Things don’t always go as planned. Some last minute changes can lay basis of bad events therefore a good event planner should be flexible to take changes and work on them without constrain.
Have a Reasonable Budget in Mind
The company’s services should stay within the set budget and should provide the necessary equipment and personnel. A good company can prove resourcefulness by offering top notch services even under a strained budget. A good event planner should be transparent about their fees and prices. An open relationship with the client will build up the trust as no one wants a disagreement on extra charges during the event. The event planning services should consult with the client before undertaking a task that involves increasing of charges. Example- For saving cost in table decoration, you can choose linen and tablecloths.
The Services Ought to be Original
Event planning services will excite guests when the service provider offers a top level service. It is crucial to hire a creative event planner with whom the services will create a unique experience to your guests.
A Receptive Customer Service
The event planning company should maintain good communication with its clients. A customer service contact should be accessible in case of any enquiries and to keep you updated on the progress. A contact person should be provided with whom will address situations on the day of the event. in case of absentia, the company should give notice and provide a substitute.
Mind Testimonials from Previous Clientele
Customer reviews are the most genuine way of rating a company’s services. Any company can give appealing remarks on their website and social media platforms to lure customers in purchasing their services. Therefore, direct referrals from satisfied customers go a long way in influencing your decision to pick an event planner. Other referrals can be found on the company’s website or social media platforms.
The Utmost Attention to detail
Services offered should be worth of the money one spends. A good event planner should have emergency strategies in place in case of unforeseen problems such as power outages. Small factors such as getting the wrong flowers for wedding ceremonies may lead to complaints and poor customer satisfaction.
Top-notch Security is Crucial
Event planning service should have their own liability insurance and ensure all the event suppliers are adequately secured. Safety rules and medical supply should be supplied with a close consideration on people with disability.
Does the Service Have Relevant Certifications?
Professional documents are a viable proof that a company is genuine and worth the trust. Necessary licenses and permits should also be displayed to prove that the company is legally recognized and allowed to provide services. The company should also maintain third party affiliations with suppliers and other services providers for an outstanding event.
The Wrap Up- How Do Event Planning Services Approach Various Tasks?
Many at times, these companies have teams of experienced and highly skilled individuals. In light of team work, individuals don’t work alone. Once you reach out to a reputable company for assistance, it would take significant team effort to provide you with satisfactory services in all elements. Perhaps it’s because the work is too much for an individual to handle alone.
Consider this as one primary advantage of outsourcing your even planning tasks to an agency that is good at what it does. The experience of the teams on several occasions also puts them forth to plan an event successfully. The crucial detail is that everyone in the team understands the role that they okay to ensure that all elements add up smoothly at the end of the day. Everything fits your schedule, time, and budget to give you a memorable and fun event.