Sun. Apr 14th, 2024

With the rise of the COVID-19 epidemic, most of us started working remotely and productivity issues became more important than ever. We need to find a way for communicating with colleagues and clients more effectively because the communication process has become a bit more complicated. Email still remains one of the most popular channels for exchanging notes with colleagues and clients. Therefore, the more effective you are in managing your incoming emails, the less time you spend on email management and, as a result, the more productive you are at work.

There are many tips on how to manage your inbox efficiently but we will get into details of the most important of them:

Use Filters for Incoming Emails.

Of course, you can manage all incoming messages manually. However, this process is time-consuming and it is recommended to automate it with filters that your email service provider offers. For example, if you are a Gmail user, there will be easy to set up such filters as marking all incoming social media notifications as read, or mark messages from your boss and colleagues as starred. This is how you can organize your Gmail inbox and keep it clean.

Use Labels and Folders to Organize Messages.

Another way to simplify email management is setting up labels and folders. For example, if you are working on several projects you can sort related emails with labels for each project specifically. The difference between labels and folders is that you can dedicate one message to one folder while it is possible to apply several labels to one email.

Use Email Clients and Email Management Apps.

If you have several mailboxes, it would be complicated to check all your inboxes from different applications. Instead, you can use an email client for your mobile devices and connect all your mailboxes in one place. Just the same, if you don’t want to organize and sort your messages manually, you can download an email cleaner app to simplify this process.

Unsubscribe from Unwanted Newsletters Timely.

One of the tricks is to use various accounts for different purposes. For example, you can use your primary email address for work-related issues and a secondary one for personal needs and registering at various websites. However, if you have only one account and have used it for sign up at shopping websites, social media platforms, etc., you may be getting a lot of promotional newsletters and spam. Thus it is very important to know how to unsubscribe from emails effectively. You can open it message manually and look for an unsubscribe link which is usually located at the bottom of the message and is very small to prevent accidentally clicking. Depending on how many marketing newsletters you receive this process can be very time-consuming if you do it manually. Instead, you can look for an email unsubscribe tool or mobile app and automatically opt-out from all newsletters you no longer need from one place.

These are the best inbox management tips and tricks that will help you to keep your mailbox clean and organized in 2020.

By admin

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